Corporate Travel
Group & Employee Travel Coordination
Organised travel arrangements for corporate groups, teams and business delegations.
Overview
Rudder coordinates group and employee travel through trusted suppliers, including flight and hotel reservations, ground transportation and consolidated itineraries. Each request is managed according to the group schedule, approved budget and supplier conditions.
Consultation
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Tell us a little about your travel needs and our team will get back to you.
In Detail
We coordinate travel arrangements for employee groups, project teams and corporate delegations through trusted suppliers. Services may include flight and hotel reservations, ground transportation, consolidated itineraries and traveller communication, subject to availability and supplier conditions.
Who This Service Is For
- Employee groups, project teams and business delegations
- Complete and accurate traveller information
- Written approval and confirmed payment arrangements
- Compliance with airline, supplier and destination requirements
Benefits
- Consolidated itinerary for the group
- Single point of contact for coordination
- Group flight and hotel options, where available
- Organised traveller lists and communications
- Clear quotations and group cost summaries
Documents Required
- Traveller list with names as shown on passports
- Passport copies for all travellers
- Valid visas or entry documents, where applicable
- Traveller contact details
- Company approval or purchase order, if required
Step-by-Step Process
- 01
Group Requirements
We collect the travel dates, group size, destination, budget and required services.
- 02
Group Travel Options
We provide suitable flight, hotel and transportation options based on availability and the approved requirements.
- 03
Traveller Details and Approval
The authorised coordinator provides the final traveller list and confirms the selected quotation in writing.
- 04
Reservation Coordination
After payment arrangements are confirmed, we coordinate the approved reservations through trusted suppliers.
- 05
Final Itinerary and Support
We provide the consolidated itinerary and assist with requested changes subject to supplier rules and applicable charges.
Processing Time & Pricing
Processing Time
Initial quotation typically provided within 1–2 business days after receiving complete group details
What's Included
Included
- Coordinated flight, hotel and transfer arrangements
- Consolidated group itinerary
- Group fare and accommodation options, where available
- Traveller-list and rooming-list coordination
- Single point of contact for the group
Not Included
- Flights, hotels, transfers and supplier charges unless included in the quotation
- Visa, insurance and government fees
- Changes, cancellations and no-show penalties
- Personal expenses and additional services not confirmed in writing
Important Notes
- Group rates and availability are subject to supplier confirmation.
- Traveller names must match their passports exactly.
- Final prices may change until the group booking is confirmed and paid.
- Travellers remain responsible for passports, visas and entry requirements.
Frequently Asked Questions
What size groups can you manage?
We coordinate travel for small teams and larger corporate groups. Capacity depends on destination, travel dates, supplier availability and the services required.
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Planning travel for a corporate team or group?
Share your group size, destination, travel dates and requirements to receive coordinated options and a clear quotation.